Case study | Employee Benefits

About Client

The client is a renowned global manufacturing company located in the US with a large client base. The company’s service areas include aviation, healthcare, power, renewable energy, transportation, etc. The client has been a long-standing partner of A3logics when it comes to obtaining IT consulting and support services.

Business Challenge

  • Absence of an integrated web-based benefits solution that enables the manufacturing company employees to manage and perform benefits processing tasks on their own like select, change or update benefits/health plan, choose from multiple benefit carriers, etc.
  • Optimize benefits package through internal feedback or surveys to determine what matters the most to employees.
  • Better administration and monitoring of organization-wide benefits strategy for employees.

Our Solution

The global manufacturing client company connected with A3logics for obtaining automated, feature-rich benefits and HR solutions that optimizes their overall benefits strategy by helping them deliver perks, which matters the most to its employees. The client also wanted an integrated solution with multiple useful HRIS, payroll, and benefits functions.

How Our Integrated Web-based Solution Helped Client Company Determine Most Valuable Benefits?

To solve the first problem - determine the most valuable benefits delivered to its employees - 360-degree feedback and survey feature of our benefits solution have been used by the client to determine the viewpoint of its employees.

Earlier, the traditional survey platforms used by the client has not provided accurate, clear and precise results to them as most of the benefit options have been given equal value or importance by its employee while undertaking the benefits survey.

On the other hand, the unique and innovative survey experience delivered by our benefits solution/portal has helped our client identify areas where cost could be minimized - all through a simple two-minute employee survey and feedback generated through the A3logics benefits solution.

The surveys designed by A3logics benefits solutions were brief, clear and pervasive which has helped the client gather unique priority data from employees. Out of the 11 benefits delivered by the company, only three mattered most to its employees - 401k plan, paid holidays and salary.

Knowing what matters most to employees has helped our client’s HR and administrative team refine their benefit offerings to provide maximum benefits to its employees, keep them happy, and save costs.

The client company’s top management was able to receive detailed feedback along with actionable insights from the feedback and survey results produced by our integrated benefits and HR solution. The result highlighted the key areas in benefits space where the company could minimize costs. The benefit option like the 401k plan, paid holidays and salary were most important for employees in the client firm - so they increased their expenditure on such benefit options.

How Our Integrated Benefits and HR Solution Simplified Benefits Processing Task for Client Company Employees?

The client company employees were looking for a one-stop online portal that enables them to perform benefits tasks like electing health care plans, updating qualifying life events, changing carrier, etc. on their own.

With the help of employee self-service feature of A3logics integrated benefits and HR solution, the client company employee was able to save their valuable time by performing all crucial benefits administration tasks with few easy clicks. The employees of the client firm were able to select/change their health care plan, broker and carrier using our integrated benefits solution seamlessly.

The shopping-based user-interface (UI) with easy and self-explanatory navigation functionality of our tool has enabled client firm employees to perform crucial benefits tasks - add/update qualifying life events, add dependents, change carrier, etc. with zero hassle. Getting crucial reports, billing statements and receiving email alerts for major benefits events was also smooth and convenient using our web-based solution for employees.

How Our Benefits Solution Helped Client perform Exceptional Benefits Management?

Using our comprehensive HR and benefits solutions, the client company was able to streamline the workflow by connecting and automating HR, payroll, and benefits administration activities. The client HR and administrative team were able to better execute all workforce management tasks- right from employee onboarding till exit from the firm.

For effective benefits administration, the managers in the company were assisted by our powerful online tool to avoid paper-based activities for payroll administration. Ensuring compliance, connecting with hundreds of authorized benefits brokers and managing all kinds of employee benefit plans was easy with our exceptional benefits management solution for the client.

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Highlights

Stunning Features of our Employee Benefits and HR Solution

Employee Self-Service Portal

The benefits solution delivered by A3logics enables client company’s employees to self-manage their health care plans, add/update qualifying life events, change benefits carrier, etc. This benefits tool also ensures easy access to various reports, billing standards and benefits plan for employees anytime, anywhere.

Employee Self-Service Portal
Easy and Smooth Benefits Administration

Easy and Smooth Benefits Administration

The feature-rich benefit portal of A3logics enables managers and benefit participants to effectively perform all enrollments as well as benefit administration tasks through a user-friendly interface. From tracking employee benefit elections, enrollment, real-time content management to getting email alerts for all benefit events - all can be done with few easy steps by benefit managers.

ACA Compliance with 1094/95 reporting

The integrated HR and benefits solution from A3logics is an ACA compliant software, empowering employers to perform real-time monitoring of employee variable hours and also assist in1094/95 reporting as per IRS standards. Managing compliance risks like manual data entry errors, checking employee eligibility, and form generation for ACA reporting is smooth and seamless for employers when using A3logics benefits tool.

ACA Compliance with 1094/95 reporting
Unlimited Carrier Options

Unlimited Carrier Options

Employees get the option to choose among 130 different carriers for selecting their preferred benefits plan or scheme. Performing open communication with third-party admins, brokers and carriers can be done easily and securely via our benefits portal.

Simple & Intuitive Benefits Dashboard

A3logics benefits portal is extremely feature-rich and extremely easy to use. It enables all the benefits participants to perform important benefit administration, payroll processing and workforce management tasks with zero hassle. Employees get an elevated experience using our benefits solution - from choosing health care plans, performing open enrollments to getting real-time benefits information update - its all too easy.

Simple & Intuitive Benefits Dashboard
3D EDI Mapping (for HIPPA 834)

3D EDI Mapping (for HIPPA 834)

Companies can transmit healthcare information securely in compliance with the HIPPA 5010 and ICD coding standards using the A3logics benefits tool. The powerful benefits tool delivered by A3logics works seamlessly for all benefits stakeholders - brokers, EDI managers, employers, allowing them to transmit and store EDI files as per industry-specific standards.

Easy Workforce Management

The delivered solution to client comprised a number of useful modules - benefits processing, payroll administration and HRIS to simplify the workforce management process. Whether you are looking to provide great benefits or simplify payroll and HR tasks - A3logics benefits portal is a one-stop solution to streamline workflow by automating HR, payroll and benefits.

Easy Workforce Management
Real-time Notifications

Real-time Notifications

Both employers and employees can receive real-time updates for their benefits activities. Employers can get email updates for change requests, pending benefit elections, open enrollments, etc. whereas employees receive alerts for medical plan subscription, broker/carrier change, and much more.

Effective and Pervasive Surveys

The integrated benefits tool offered by A3logics also enables the client to create and publish surveys to obtain employee feedback about the effectiveness of benefit options provided to them. Creating customized surveys, receiving workforce feedback, suggestions for a particular employee hierarchy in the organisation is all too easy while using this powerful benefits solution.

Effective and Pervasive Surveys
360-Degree Feedback System

360-Degree Feedback System

Employees can quickly receive and provided feedback to their immediate heads, managers, supervisors and senior company officials, empowering them to manage their growth and benefits.

Talent Tracking

Tracking the competency of the entire workforce by reviewing the skills chart of employees during the performance review period can also be done easily via our integrated payroll, benefits and HR solution. HR managers and owners can easily identify the skilled and potential candidates as well as help them improve their expertise level.

Talent Tracking
Quick Report Generation

Quick Report Generation

Smarter analytics capabilities of our integrated benefits tool can also help employers generate meaningful, actionable reports from the consolidated scattered data sets. These reports can be extremely beneficial for the firm’s top management to track and monitor individual performance.

Technologies & Tools

Software as a service (SAAS)
Software as a service (SAAS)
EDI Technology
EDI Technology
cloud-computing
Cloud computing

Here are Numbers that speak for our Quality Results

87 %

Employees of our client company login to the benefits portal post installation

73 %

Highlighted financial benefits most important while choosing from the overall benefits package

81 %

Reported revamped benefits package by client company will meet their future needs

91 %

Client company employees were satisfied with the self-service feature of our benefits portal.

Summary

The given case study is an example of A3logics profound technical expertise in employee benefits, HR, and workforce management. The company delivers integrated web-based employee benefits and HR solutions to businesses of all scale, size and capacity from various sectors.

If you are also looking to avoid the hassle of traditional paper-based payroll and benefits administration, partner A3logics - we simplify payroll and automate benefits administration & HR tasks that ease the workflow and take benefits to next level in your firm.