Enterprise Software Development
6 Features to Look For When Buying Enterprise Meeting Software
In today’s working environment,
especially now when remote working is the need of the hour, online meetings
have become increasingly common. Team members working from different parts of
the country need to have a common platform where they can collaborate and discuss
the project efficiently. With business communication shifting from audio to
video conferencing, companies and employees must install online meeting
software. However, with the rising popularity of meeting apps and so many
options to choose from, picking the one that meets your expectations and
business requirements is a hard nut to crack.
To make your online meetings and
conferences productive, it is important to have a platform empowered with
advanced features so that conversations are smooth and flawless. During enterprise
meeting software development, you will come across a plethora of features
and functions, most of which won’t make sense to you and many others are hard
to use for you and your team. In such a scenario, it is better to get familiar
with key and basic features and narrow down to the ones that will work best for
your company and the project. Based on the locations of your employees,
infrastructure, tasks, etc., you can decide specific features to include in
your meeting app or software. From screen sharing and text messaging to
encryption and meeting hosting, what are really your requirements?
To help you zero in on the
most useful elements and ensure that you get everything needed for seamless
online meetings, we have listed a few essential features that you must look for
in your meeting software. Have a look:
Auto Framing
If you have used any online video
meeting app, you must be familiar with the struggle of adjusting the frame. You
have to ensure that you are clearly visible in the frame and also if there are
other team members in the same room, you might have to readjust the camera
accordingly. Moreover, giving a presentation or sharing a document in the same
frame is even more difficult. Hence, auto framing is a convenient way to
address all these issues as it eliminates the need to adjust the frame
manually. While going for a software
development solution for your enterprise meeting app, make sure you include
this feature and you will no more have to deal with the tedious task of setting
the camera view. It will focus on you during the entire session and will include
others as well when they join the meeting or leave. Also, you don’t have to
waste your time and energy zooming in and out of your camera as this dynamic
feature will make a perfect view automatically.
Screen Sharing
Another valuable feature of video
conferencing apps is effortless content or screen sharing. No matter if you are
helping a client with any technical issue or collaborating with colleagues,
sharing the screen will come in handy during meetings. It enables team members
to discuss a project, strategize, plan, explore, and decide together and
faster. Especially in remote working when there is a rare chance to sit
together in one room and look at one document, screen sharing is undoubtedly a
must for online meetings. Any participant of the meeting can use this feature
and access it to enjoy the real-time sharing experience while working at
different locations.
Team Chats
Online meeting software must also
be used for text chats while a meeting is going on. Although video calls are in
trend, text messages are still necessary for hassle-free communication.
Sidebars can enable one-on-one chat or group messaging without any interruptions
or distractions in the video call. There are times when a person wants to speak
but can’t as someone else is talking. The text chat feature in online meeting
software gives them a chance to express their ideas to the speaker without
disrupting the flow of the meeting. Also, it maintains alignment, assembles
agendas, tracks notes easily. Moreover, these chats can have integrated
security so that they are accessible only by people who are authorized to read
the messages.
Mobile Compatibility
The world is inclined toward
mobile devices and people use them for most of their tasks. Online meetings are
no exception to it. The employees are always on the go and mobile apps allow
them to be a part of meetings anytime, anywhere. They can join the call or
conference conveniently in the absence of a laptop or desktop without canceling
other plans. Thus, video conferences must support mobile through an app to host
or join a meeting via Android, iOS, or other devices. Finding a mobile app
development company, for mobile application development, for meeting
software is no more just a backup but a key factor for hindrance-free online
meetings.
Recording Options
You might need to look back at
the points discussed in a meeting and the recording feature enables you to do
that easily. The manager can go through the entire season to see if all the
important points were discussed, how the meeting went, if everyone was involved
or not, and also to gain additional insights to improve the process. However,
simply recording is not enough but the video call app must ensure high-quality
recording without any technical glitch. Also, it must be accessed from any
browser or operating system without additional software installs. With a
recording of lengthy meetings, participants can remember all the steps and can
also open shared files during replay just like in a live meeting.
Noise Block
We are sure that you always
struggle with background noises and chatter during video conferences with your
team members. Of course, there is an option to mute the participants who are
not talking at the moment but the speaker might also have disturbance in the
background. Hence, the noise block feature takes away all such distracting
noises, such as someone talking, typing, shuffling, etc. now, rather than
asking people to mute their microphone or speak louder, you can simply use this
option and block all sorts of disturbances at once.
Conclusion
This is not an exhaustive list of
all the must-have features in a meeting software. There are many other points
too that you must jot down before selecting the best platform for your online
office meetings. A3logics understands that communication is the heart of every
business, especially when remote working is on the rise. Hence, our team spares
no effort to deliver you a flawless and effective app or software that meets
your requirements perfectly. Our custom
software development solution takes care of all little details and comes up
with a second to none platform that adds value to your team collaboration and
meetings.