5 Key Elements of Enterprise Quality Management Software

Enterprise quality management software has become an integral part of organizations to ensure top-notch quality and performance of their IT products. In a recent survey, it was found that the IT and software industry is witnessing a 27% growth every year in the adoption of quality management apps and software. However, developing and implementing a quality management solution is not a simple task. There is a consistent pattern to ensure the right EQMS and effective system implementation. This particular set of features offers desired benefits to entire organizations, such as reduced risks, enhanced quality, improved brand valuation, better customer satisfaction, and more.

EQMS or enterprise quality management software is an emerging enterprise technology designed to check and control the entire system for quality management through proper documents and processes across the enterprise. Organizations that belong to highly-regulated industries are switching to eQMS, aligning it to their business processes and workflows, including risk management, integrated compliance management, simplify compliance, and data handling. The system is deployed as a cloud-based solution, consisting of integrated modules or all-in-one app synchronized with enterprise technology stack. For effective enterprise software solution, a few but important elements, also known as pillars, are consistent in every system.

As you seek the best and relevant quality system for your organization, you must ensure that it meets the set standards and has core capabilities. Yes, smoke specific features and functionalities may vary according to the size, business requirements, and industry. Some key elements are common for value-driven solutions. We will talk about five such indispensable attributes for powerful and seamless quality management systems. Here we go:

Integrated Processes

Process integration is a critical feature of an enterprise quality management software as it ensures that the system is built around quality metrics. However, the degree of automation and integration may vary from company to company. It starts by analyzing and exploring enterprises to find the best opportunities along with strengths and weaknesses. The experts also evaluate business goals and ascertain that they are realistic for your company. The primary focus is to find how to reduce waste and improve operations to attain maximum efficiency and results.

Also, the major concern of this element is to integrate all the processes together. For example, when the customer complaint process is integrated with the corrective action process, the entire workflow is configured for automated action and launch. By simply clicking on the customer ID, you can have the complete record, along with the product problem. A corrective plan is initiated using pre-populated information. Thus, you can reap the benefits, such as cross-department visibility, improved integration, better accuracy, increased efficiency, etc. 

Real-time Monitoring

Nowadays, organizations prefer instant alerts and notifications for immediate actions. Hence, real-time monitoring is of vital importance that keeps the workforce informed about issues related to unsafe products, variations, unbalanced ingredients, or any other problem during production. The right software testing solution makes it possible to identify when the problem began and respond to it instantly.

An efficient eQMS must include:

Alerts & Notifications: To remind the tasks and due date. The aim is to avoid any delay and make sure that the project is completed within the stipulated time, thereby adding to customer satisfaction and reduced response time. Moreover, it sends alerts to users about the latest problems and performance dips.

Measurements & KPIs: These are goal-based reports. When a company has a deadline to accomplish a task, say reverting to a user complaint, it tracks the response during that timeline. The system configures such reports and sends automatic notifications once the deadline of the goal is crossed. 

Reporting: This feature contributes to the monitoring and management of the quality system. It allows enterprises to evaluate the reporting capabilities, modify it, create new reports without any changes in the source code. The reports contain real-time data and you can analyze it in detail. 

Management Dashboards: Using a management dashboard, you can display the work in one go on screen. It consists of reports, tasks, measurement, etc., and enables you to manage progress, check goals, identify trends, and get alerts for pending tasks.

Compliance Management

No matter what industry you belong to, you need to comply with regulatory standards and requirements. Every organization must meet external audit requirements all the time for smooth and hassle-free operations.it’s not an afterthought that starts once the product development is over or you approach market approval but begins in the earliest stages when you evaluate the right quality management service. A good and effective system comprises built-in compliance features.

If your industry has rules and regulations regarding electronic signatures or security control, then make sure that you are using software with built-in compliance with these standards. This is not all. Another important element of an EQMS is that it must assist you throughout the process of collecting information required to maintain compliance with industry standards. For example, the audit form must display all key questions about different audit types so users can navigate through the steps easily while conducting an audit. 

System Flexibility

You cannot predict the future but you can be prepared for unforeseen situations. How? With a scalable and flexible system that can adapt and innovate continuously according to the future business needs. Your custom software development should be expandable and flexible that meets your existing processes and can scale up and down with your organization’s growth. To sum it up, flexibility is a measure of the value your business can derive and how effectively and quickly it can adapt to the changes. It’s all about expandability, connectivity, and configurability, the three main attributes that evaluate system flexibility.

Start with asking these questions:

• How fast can it integrate and connect with other systems?
• How easy is it to automate new processes?
• How much effort is required to configure the system?

Once you get the answers, it will be easier for you to pick the right system for your organization.

Quality Standards

Coming to the most important and vital pillar of a quality management system - quality standards. The quality assurance feature shows the commitment of the top management which also reflects throughout the organization. These elements must include attributes, such as:

• Constant management communication and engagement 
• Commitment to quality and compliance across the enterprise
• Accountability of management and executive members

Active and constant communication shows a commitment to quality. Initiatives and achievements of management to maintain quality builds a culture of compliance and visibility leads to continuous improvement for clients and companies. Commitment within an organization implies that adequate and sufficient resources and budget are invested in quality functions. On the contrary, inadequate funds send a message to employees that quality is not so important. Last, accountability ensures that managers and leaders take the best decisions in the interest of the clients. 

Conclusion

The above-mentioned five pillars of the quality management system will undoubtedly lay a strong foundation for powerful software. These elements will play a crucial role throughout the life of a company, driving the best results and performance. Rest assured that with these features supporting your EQMS, your enterprise will witness faster growth and higher profits 

A3logics offers trusted product engineering services to varied industries with dynamic needs. Connect with us for reliable and value-driven enterprise software solutions and we will spare no effort to provide you with the best IT products and services.