Employee Benefits
Benefits of Implementing Employee Scheduling Software
A few years back, the HR
department and managers used to invest half of their week creating schedules
for the upcoming weeks. For the organizations with a large workforce or
multiple shift patterns, companies used to hire separate resources and
personnel to track the schedules of all employees using Excel sheets. Apart
from preparing daily schedules, their responsibilities included allocating
meetings, conferences, training rooms, and placing all the required equipment
in place on time. Needless to say, it often led to conflicts, wasting hours in
unproductive tasks, and affecting the quality of work.
So, what is the solution to use
this time for more productive and result-oriented tasks while reducing costs
and ensuring timely schedules? The answer is Employee Scheduling
Software, a one-stop solution to focus on growth, core activities, and
efficiency. It has replaced the tedious work of filling long spreadsheets to
create schedules every week. Moreover, the software allocates resources to the
best use by evaluating all the available information and streamlines the
process of scheduling, thereby addressing all the issues involved in manual
processes.
There is no denying that staff
scheduling software offers great benefits to the entire workplace and we are
going to discuss a few of them in the blog. Read below:
Reduced Availability Conflicts
Businesses often have to deal
with employee availability conflicts which can be avoided by automating staff scheduling using excel. To make it even better, collaborative software can
be used to mitigate employee availability concerns. Also, there are no errors
in time-off requests with an automated system. It will acknowledge and address
all the requests on time and teams can work according to their time
preferences. This will not only enhance productivity but also reduce turnover
rates, improve customer support services, and add to overall efficiency.
Another great benefit of the software is that it is time and cost-effective.
With pre-built templates, employees can carry the schedule from week-to-week
rather than repeating the process again and again.
Smooth Communication & Alerts
Every time there is a shift in
the schedule or any changes in the working time, communicating to each employee
could be disruptive and complicated. With a unified software, you can solve
this problem in an instant as it allows you to convey any modifications or
updates within a few seconds. With every shift change or new schedules,
managers and the entire workforce receive notifications in real-time about the
same. The software includes various features and functionalities that give
managers the ability to send alerts through a common portal using a mobile
device. Furthermore, team members can also change their working schedule at the
last minute and send a request to respective managers conveniently without causing
any scheduling mishaps.
Timely Forecasting
Schedule software forecasts the
time and working hours and the same schedule is carried over weeks. With a
simple drag and drop method or setting the same shifts with just a few clicks,
the process gets faster and simpler. Early forecasting with HCM software saves labor
hours, costs, and contributes to employees’ morale. Now, they don’t have to
work on behalf of an absent member and can concentrate on their tasks which is
common in unscheduled shifts. The schedules are updated and saved every week
automatically so there is no need to spend time in setting it or retrieving the
sheets in case anything is accidentally erased. What's more? The system has a feature
where businesses can create schedules based on the latest trends in sales and
industry metrics. Hence, making the best of the increasing demands and
boosting revenue.
Collaborative Scheduling
This is the primary feature and
benefit of scheduling software where employees are involved in setting their
availability, shifts, and working hours. They can create a schedule in
real-time, eliminating the chances of any conflict in the beginning. The software
comes with a self-service model that enables the workforce to update and change
their own shifts and trade the same with other employees if needed. Managers
and the HR team can review the submission and requests, thus ensuring that all
the schedules are approved according to the convenience of employees.
Even if the managers are not in
the office, they can approve the requests from their mobile devices or a
laptop. As team members are responsible for their time and shifts, they feel
more involved and empowered in the organization. Also, it saves time and more
than 80% of the working hours are allocated to productive tasks.
Increased Employee Satisfaction
An efficient software allows easy
access to the employees to set their schedules online conveniently with just a
few clicks. They can use their mobile devices, personal desktop, or laptops to
update the changes. With the self-service feature, employees can view their
weekly schedule on one screen, remotely. From requesting a shift change to raising
a leave request, to changing work records, they manage everything themselves,
making them feel responsible and accountable.
They are assured that their
requests will be sent to the relevant authority on time and will be catered to
soon. The members can submit their feedback regarding schedules and convey any
issue to the management on time. This facilitates seamless communication,
timely discussions, and better use of time, all of which together contribute to
an effective employee benefits program. When they are able to work in preferred
shifts, get information on time, and have smooth communication, it keeps them
happier and satisfied which results in improved productivity.
Conclusion
Employee scheduling software is
loaded with advanced features and functionalities that help companies to
streamline the entire scheduling process along with reaping several benefits.
It is an integral part of online
HCM software that organizations must include in the system without any
delay. So, if you also wish to upgrade your HR software to incorporate
scheduling, then connect with A3logics now. We assure you to deliver top-notch
software that caters to all your specific business needs.
Related Blog Posts
Our writing ninjas are offering their experience and knowledge to our users through their latest blogs with up-to-the-minute trends!